GOOGLE CALENDAR + GOOGLE MEET INTEGRATION

Book Meetings. Automate Reminders. Close More Deals.

Connect Google Calendar and Google Meet with HelloBotz to let customers book appointments, automatically create meetings and receive confirmations and reminders on WhatsApp.

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Appointment BookedConfirmed
Google Meet CreatedLink ready
WhatsApp SentConfirmation
Reminder ScheduledBefore meeting

From Booking to Meeting — Automatically

Customer → HelloBotz → Google Calendar → Google Meet → WhatsApp

01

Customer Chooses a Time

Customer selects an available appointment slot.

02

Google Calendar Creates the Event

Appointment details are added to the connected calendar.

03

Google Meet Link

The meeting can include a Google Meet link when configured.

04

WhatsApp Confirmation

Customer receives appointment details through WhatsApp.

05

Automated Reminder

Send appropriate reminders before the scheduled meeting.

🖼️
Calendar Booking + Time Slots Available slots and booking on calendar UI.
Monday · Availability
10:00 AM — Available
12:00 PM — Booked
2:00 PM — Available
4:00 PM — Available

Turn Your Calendar Into a Booking System

  • Appointment scheduling
  • Availability management
  • Event creation
  • Date & time selection
  • Team scheduling
  • Calendar reminders
  • Rescheduling support where configured
  • Automated customer notifications
Start Booking Automation

Google Calendar branding used for illustration only — not an official Google endorsement.

Every Booking Can Become a Meeting

Client Consultation
📅 22 August   ⏰ 4:00 PM
Google Meet · Join Meeting
Booking→ Calendar Event→ Meet Link→ WhatsApp Confirmation
Online meetingsRemote consultationsSales demos Customer onboardingSupport sessionsEducation counsellingPartner meetings
🖼️
Calendar → Google Meet Event creation with Meet link visual.

Keep Customers Updated on WhatsApp

Booking Confirmation

Your meeting is confirmed.

Reminder

Your meeting starts in 1 hour.

Meeting Time

Your meeting is starting now.

Follow-up

Thank you for joining. Do you need any further assistance?

Use approved WhatsApp templates where required.

Automatic Reminder Flow

Example timings — configurable where supported.

Meeting Booked↓ Confirmation↓ 1 Day Before↓ 1 Hour Before↓ Meeting Time↓ Post-Meeting Follow-up
🖼️
WhatsApp Confirmation + Reminder Meeting confirmed and reminder on mobile.

Appointment Types

Sales Demo

Book product demonstrations automatically.

Consultation

Allow customers to schedule consultations.

Education Counselling

Schedule student counselling meetings.

Real Estate Consultation

Schedule buyer/property discussions.

Customer Support

Let customers book support sessions.

Onboarding

Schedule new customer onboarding.

Partner Meeting

Book Affiliate, Agency and White Label partner meetings.

Business Use Cases

SaaS & Technology

Product demos and sales meetings.

Education

Counselling, admissions and online sessions.

Real Estate

Property consultation and buyer meetings.

Agencies

Client consultation and strategy meetings.

Healthcare / Professional Services

Appointment and consultation workflows where applicable.

Customer Support

Scheduled support sessions.

Appointment Dashboard

Illustrative demo data.

Today's Meetings—Demo
Upcoming—Demo
Available Slots—Demo
Completed—Demo
Cancelled—Demo
Follow-ups—Demo
Rahul – Demo Today · 4:00 PM · Google Meet · Confirmed

Keep Your Team's Meetings Organized

RahulAvailable
PriyaMeeting
AmitAvailable
Assign→ Schedule→ Meet→ Follow-up

Automation Builder

WHEN Appointment is booked
↓
ACTION Create Calendar Event
↓
ACTION Attach Meet details where configured
↓
ACTION Send WhatsApp Confirmation
↓
WAIT Before Meeting
↓
ACTION Send Reminder
↓
ACTION Send Follow-up

Connect Your Meeting Workflow

Lead → Booking → Calendar → Meet → WhatsApp → CRM

Google Calendar
Google Meet
WhatsApp
Website
CRM
Google Forms

Benefits

Save Time

Reduce manual appointment coordination.

Reduce No-Shows

Send timely customer reminders.

Faster Booking

Let customers choose available times.

Better Experience

Keep customers informed through WhatsApp.

Centralized Scheduling

Manage appointments through your connected calendar.

More Productive Teams

Spend less time coordinating meetings.

Real Customer Journey

Enquiry↓ Choose Time↓ Confirmed↓ Calendar Event↓ Google Meet↓ WhatsApp Reminder↓ Meeting↓ Follow-up

FAQ

Yes — customers can select available slots in WhatsApp flows and receive confirmation messages.
Yes — when Google Calendar is connected, events can be created from booked appointments.
Yes — Meet details can be attached when configured with the calendar event.
Yes — confirmation messages can be sent after booking via WhatsApp.
Yes — reminders can be sent before the meeting based on your automation setup.
Yes — sales demo booking is a primary use case.
Yes — counselling and admission-related slots can be scheduled.
Yes — property consultation slots can be booked and confirmed on WhatsApp.
Team calendars and assignment depend on your connected Google Calendar setup and product configuration.
Yes — Google Forms can feed leads into HelloBotz, which can then drive booking and calendar flows where configured.

Make Every Appointment Automatic

Connect Google Calendar and Google Meet with HelloBotz and turn bookings into seamless WhatsApp-powered meeting experiences.

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